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Microsoft Access 2016 Templates and Database for Ms Access 2016 Software
Microsoft Access 2016
Today, Access 2016 seeks to provide even more services that help bring together some of the better aspects of the series such as Excel and make it easier for those to combine different sources of data into one area. Microsoft Office is now available on Windows and iOS systems and while the new version cannot co-exist with the 2013 apps in the same time, it does represent a considerable improvement in several different ways. This is where the Microsoft Access 2016 fits into the new version. By making improvements on the 2013 edition, it is hoped by Microsoft that more customers will enjoy the advantages the new system brings. Improvements of Access 2016
The Microsoft Access 2016 has been upgraded with new features that offer added enhancements to make your work easier while providing more options. This represents an improvement over the Access 2013 and falls in line with the new system Microsoft is using to have Access available for its users. However, it should be noted that all the features of the 2013 version are still present with certain aspects being upgraded for a more colorful presentation.
Two Office Themes: You can use the standard white or colorful theme to the Access program. All you need to do is go to File > Options > General and just click on the drop-down menu located next to Office Theme. While not essential, it does provide an option to customize the appearance of Access which is a nice touch.
Show Table: One improvement that Microsoft has made thanks to considerable customer input is creating larger dialog for the show table. You can view it by clicking on Create > Query Design. The show table will then open as a default. You can see the dialog in the show table by going to Database Tools > Relationships and the table will open in the same manner. Modern Templates: This is arguably the most noticeable improvement thanks to the ability to design a desktop database template. You have five choices that are derived from the most popular templates available. Each one has been redesigned so that it offers a modern appearance. You can access the new access 2016 templates by browse it here and get:
• Microsoft Access 2016 Asset Tracking Templates
• Event Management Database Templates for Access 2016
• Access 2016 Student Database Templates
• Microsoft Access 2016 Task Management Templates
• Contact Database Templates for Microsoft Access 2016
• Movies and Videos Rentals System Management Database for Microsoft Access 2016
Microsoft also provides videos that show off the access templates and how they can be used. This is a welcome addition to the system and makes it easier to find what you want. Tell Me: This is an interesting feature designed to improve overall efficiency. This is essentially “Tell me what you want to do” inside the program, a box that is found in the Access 2016. You can enter a question or phrase that is related to what you want to accomplish and it will provide the features or actions needed to complete the task.
For example, if you cannot find a button you can type a command or button and the Tell Me box will provide you with all the options related to your question. This helps speed up the process of finding what you need in the program without having to do a long search. SharePoint 2016: The Access 2016 services will interact with the new SharePoint 2016 by offering the following web app features in Access Services;
- Improved Datasheet Filter
- Better Image Storing
- Overall Performance Improvements
- Cascading Controls
- Integration of Office Add-Ins with Access Apps
- On-Deploy Macro Actions
- Lock Tables for Improve Edits and more
Export to Excel: For those who want to get a listing of all data source that are linked from Access to Excel, you now have the option to do so. This is helpful if you are working on an application in Access that includes many links to different sources of data. By exporting the list, you can put them all into one basket and send them to Excel. This can be useful for applications to Access that you did not design. All you need to do is go to External Data > Linked Table Manager. Just choose the data sources you want listed and then hit Export to Excel. You are even prompted to save a location in the Excel workbook. This can also be a nice time-saver when working on projects.
Conclusion There is little doubt that the Microsoft Access 2016 represents a remarkable improvement over the 2013 version. The focus is more on providing better integration between different features while upgrading what customers liked and creating a more modern feel to the Access 2016 program. For those who are used to Excel, Microsoft Access provides somewhat of a challenge to switch over, but what makes it truly special is the ability to create different databases, connections to ODBC to interface with other databases, and offering several extra features such as the following;
• Microsoft Access Asset Tracking Database Templates
• Contact Database Templates
• Inventory Database Templates
• Microsoft Access Student Database
• Car and Auto Maintenance System Database
It’s not quite a perfect system and there will be a learning curve for those who have clung to Excel, but Microsoft has provided several free tutorials that makes it easy to pick up on the nuances of the system. While it may be argued that Access 2016 is still a work in progress, particularly when it comes to linking up databases that change some information while keeping others the same, the truth is that the Microsoft Access 2016 is a true success. For those who are trying to expand their creativity in making new charts, databases, and the like, then this program is perfect for you.
Getting Started in Access 2016
Learning how to use Access 2016 is not very difficult if you have understood the feature and the looks of the program windows. It is important to familiarize yourself of how the window looks like and the tools on it that you will use. The first step is of course to download or update your computer with Access 2016 and following by downloading the sample database. Access 2016 is known to be users friendly and more organized. Some of the Access environments that we will get use to as follows: Ribbon, Navigation Pane, Backstage, and Quick Access 2016 Toolbar, and some additional features. All of these panel, bar, and features are meant to ease the usage of Microsoft Access 2016 for the user.
Let’s start with the Microsoft Access 2016 Ribbon:
• Access 2016 Ribbon The Ribbon system is basically replacing the old traditional menu bar which somehow confused you for the number of the options you need to pay attention to when using Access 2016. The Ribbon now is using multiple tabs which each of the groups contains of group of commands. For example for the tab of “Clipboard”, there are some options like Copy, Paste, Cut and etc. some other options from Clipboard can be opened by clicking the small arrow on the right corner of the Clipboard. You can also minimize the Ribbon or pin it back on by clicking the arrow on the lower right corner of the Ribbon.
• Quick Access 2016 Toolbar The Quick Microsoft Access 2016 Toolbar is located just above the Ribbon and consists of three main commands which are Save; Undo; and Redo. You can add more by clicking the arrow on the right side of Redo to add additional command. One thing that you need to remember is that the Save button will only save the current opened object (not all).
• Backstage To be able to access the backstage view, you can click on the File bar just above the Ribbon. It can be seen as part of the Ribbon. Basically Ribbon is the “Home” bar, and File is next to it. When you click File you will be directed to Backstage where you will have few options like Info, Open, Print, etc.
• Navigation Pane Navigation Pane is located on the left side of the Access 2016 window. It classifies the objects you are working with based on the access database. You can rename the object according to your data to ease you. Just like the Ribbon, you can also minimize the Navigation Pane in case you need larger space to work on the window by clicking the double arrow on the upper right on the Navigation Pane.
Easy Access with Ribbon on Access 2016
Managing data with Microsoft Excel and Microsoft Word is surely easier if you are used to work directly in one window and put everything into detail one by one. But if the data you are inputting contains details and correlates to other data, it will be easier for you to work with the Access 2016. Access 2016 is basically a database program where you can merger the database from each object into one windows of Access. So, as to getting started, you need to download the Access 2016 in your computer and then download also the sample database to help you learn with all the features, panel, and bar as also other functionality in Access 2016. Now we will be opening up about the Ribbon in Microsoft Access 2016.
Replacing the traditional menu bar on the top of the Access database window is what we call the Ribbon. It contains of multiple tabs. Each tab has their specific groups of commands. For example on the Home Ribbon, they have “clipboard” tab which has Cut, Copy, Paste, and Format Painter. If you need more commands from the “clipboard” tab you can click on the little arrow on the bottom left of the “clipboard” tab.
In need of more space, you can simplify the Ribbon by clicking the arrow on the lower right corner of the Ribbon. By collapsing the Ribbon, you will see only the tab name showing and if you need the commands you can point it pointer and the Ribbon will appear again. Once not in use, the Ribbon will disappear. If you need the Ribbon to be always open up then click the tab and fin the pin icon on the lower right corner of the Ribbon and pin it.
Another feature that will help many of us is Tell Me feature. If you are not able to find your command in the Ribbon or maybe you forget where the specific command located, you can simply tell to Tell Me feature and it can show you what you are looking for directly from options it shows without finding it back to the Ribbon and clicking on it. Tell Me feature is located in the same line as the Ribbon. Not to forget the last is the Quick Access 2016 Toolbar. It is located just above the Ribbon on the upper left corner on the Access 2016 window with 3 main commands, which are: Save, Undo, and Redo.
Backstage Access 2016
On Access 2016 windows, you can easily find the various options of general function for database in the Backstage. You can access the Backstage by clicking the Menu Bar “File” which is located just on the left side on the Ribbon. Once clicking the File menu, you will be directed to the Backstage. On the backstage you will see some simple command that you need in general for you database. Some of those functions in the Backstage of Access 2016 are as follow:
• Info Pane Info pane is one of the options that will appear every time you open the Backstage view. The Info contains the information of the database that is currently opened. It also helps you to Compact & Repair the database and Encrypt the database.
• New This option will ease you to open new database from scratch or from the template, or simply press Ctrl + N.
• Open You have option to open the data or files that you have in your computer or the one that you just edited. The list of last opened, or edited, database will be show on the right side on the window and you can just click it. If you want to find other files in your computer, click Browse, and search for it in your computer.
• Save and Save As The option of Save will save the current object while the Save As will save the new version of the current object or save the whole access database. You also can do the function by pressing Ctrl + S.
• Print Printing pane helps you to find some options to print or review the page before you print it. This ms access function works by the simple press button on Ctrl + P.
• Close Instead of clicking the X sign on the top on the working window you can go to the Backstage and click close which will close the current access database you are working on.
• Account Account pane will show you the information of your Access 2016 account. You can also modify theme, background, and also signing out your account.
• Options You can change various Access 2016 options for example the template that will automatically display when you open the Microsoft Access window. Using the Backstage is simple and easy if you understand the function of each button. Don’t forget that the back button right on the top of the Backstage will direct you to the Access 2016 window again.
The Access 2016’s Navigation Pane
On the Access 2016 you have a list consisting of every object in your access database based on their types. The objects are being classified in to groups. This list is located just on the left side of the window and named as the Navigation Pane. This navigation pane gives you the whole outlook of every object you have in the database you are working with right now. You have options to Open, Delete, and Rename the object you are working with on this Navigation Pane. Some simple tricks in using Navigation Pane to ease you in working with the Access 2016 are:
• Minimize and Maximize the Pane in Access 2016 If you think this Navigation Pane takes up too much of the left side of your screen on which you can work easier, then you can minimize the Pane by clicking the double arrow on the upper right corner aiming to the left side of the Navigation Pane. To open it up again you can click the same double arrow aiming to the right side. If you prefer to changing the size of the Navigation Pane without fully minimizing it, you can click and drag the right border of the Navigation Pane and release it on you desired size.
• Sorting Objects Navigation Pane is also sorting object based on the type of the object. For example the tables will be sorted in one group while the forms, queries, and report might be in different kind of group. There are 4 different sorts of option which are: Custom, the custom will allow you to organize desired objects to same group. You just need to simply drag the object to the new custom group. Object Type, this group classifies the object based on type. Tables & Related View, is a group for forms, queries, and report. You can also make the group based on the last opened or last edited object or access database.
• Sort object in the Navigation Pane If you only want to work with some of the objects from the listed object of your database, you need to click the drop down arrow on the right side of the All Access Objects and select the objects you want by clicking the objects. The object on the Navigation Pane will be automatically sorted by your choice.
• Minimizing the MS Access Objects After sorting out the preference objects to work with, you can also choose to just see the detail of specific group by clicking the upward arrow on the group name to minimize it. And if you want to see the detail, choose the downward arrow to show it.
Doing Trial and Practice on Access 2016
If you never try, you will never know. This sentence works very well in many cases including to trying on technology. As we know that to connect one data to another which includes the form, queries, tables, reports, and many more, it will be a little more complicated to just work it on with paper. So then Access 2016 helps you out with the combination of separated object you input together for the access database of specific matter. When you work with other tables program or words program like Microsoft Word and Microsoft Excel, we know exactly from one file to another, there is no connection or that one changes made here will affect the data over there. No, nothing about that! But with Access 2016 you will be easily access specific tables, forms, or queries to set up an access database templates that one to another are connected and change in one can affect the other.
But as me and many more people who are not use to this Access 2016, it is indeed a little strange. First step is to familiarize you with the program. Download it to your computer and then also download the sample database to work with in the beginning so you will get to know the whole functional easier. Secondly, you need to familiarize yourself with the window. On the top of the window, you can find the Ribbon. Which is basically the menu bar contain of all the commands like “Copy”, “Cut”, “Insert”, and etc. all those are classified based on their type to ease you to find the function you need.
After that on the upper left corner on the window you will have the Quick Access 2016 Bar which basically contain of three main icons which are Save, Undo, and Redo. Plus if you need additional command you can also click the arrow on the right side of the Quick Access 2016 Bar. How about if you cannot find the command that you want? On the right side of the Ribbon you can find the menu tab called Tell Me. This is basically a menu bar in which you can just search the command based on the function you want it to do.
The last but not the list after knowing about the command and Ribbon bar that will help you work easier with the Access 2016, you need to do the challenges on this windows to check if you understand the tutorial and the functions of command in this window. Try to open, checking up on how Ribbon commands affect the whole data and etc.
How to Create Your Database in Microsoft Access 2016
Computer, software and internet are 3 main things in our work-life now. Nowadays, we cannot live without a computer in our daily life. No matter what kind of condition that we have, we need to have computer to support our daily work. Here we have the computer to support our daily life and also our daily work. Computer has their own programs and it can be varied. If you really need the computer, I believe that you will use a certain kind of program to support your own activities. For example, for having the database processing you need to have the Microsoft Access for that. In this case, we are going to learn how to create the database from a certain kind of template. Are you ready to do that? Well, let’s see the steps as follows!
1. First, make sure that the Microsoft Access in your computer is already in the Access 2016 version. This version enables you to save the database online with the program Microsoft Sharepoint.
2. Of course, you need to open the Microsoft Access 2016 first, then choose File tab. In this menu, you will find the Backstage view. Choose the Backstage view.
3. Then, you need to choose and click New.
4. You will find out several templates below the option of Blank desktop database. In this case, you can choose the template that you want to take and you can also choose a suggested search in order to find out the more specific template. 5. Choose a template that you want to take.
6. You will find out that the preview of the template alongside with the additional information of the template and how to operate and access it.
7. Then, select create in order to choose a certain kind of template that you want to have.
8. The new database that you are willing to have will appear with the template that you want to have.
You need to notice that all of the access templates here are made by mainly from user's request, you can also submit your microsoft access templates request from Request Templates menu. There are many kinds of access templates made by Access-Templates.Com. Choose microsoft access templates that you want to have based on your own need. A lot of categories or niche of the access database templates are prepared and offered for you. You need to choose the best one based on your favorite.
Managing Your Database in Access 2016
Once you are working with the Access 2016, the access database is not standing on its own. They are consist of smaller objects in which you input your data, for example the form to fill the data, queries to search within it, report to analyze the data, and the last is tables for storing the data. All these important objects are building up the main database. Now as you want to follow up you need to have the Access 2016 installed to your computer and maybe you want to download as well the Access sample database. Then we will learn how to open the database and how to close it. Let’s get started!
First to open the existing access database you need to open Access 2016 backstage by clicking File. It will direct you to the backstage of the Access 2016 and there you can click option “Open”. The page will show you the recently edited database, if what you need is there then you can directly click on it. But if not, you can click Browse and find your data in computer. After you find the data you want to work on, your window will show up one warning message asking about source content. Here you can click “Enable Content” and continue. After that you may still see one more security message if the source is a trustee source. Click “Yes” and you can check on the dialogue box “Do not ask me again for network files”, so every time you open a new source, your computer will not ask the security warning again.
After finish working with the database you can close it by clicking the File menu bar and directed to the Backstage of the Access 2016, click “Close”. When you did some work on the objects and you haven’t save it, there will be a dialogue box appear before the window close which asking you to save or unsave the changes you made. Click Yes to save it before closing, click No to close without saving, or click Cancel to cancel closing the windows. There is a small x icon on the top of the working field that you can click to close also, but it doesn’t close the entire access 2016 database but just closing the currently open object. This also applies to the Save icon on the Quick Access Bar. It will directly save the change only on the current open object.
Managing Object in Access 2016
After learning on the differences between Access 2016 and other data sorting program, you now can see the smaller picture on the database about the object. Object are those files we input to build the entire database where we will work. But one thing that need to be clear that we o not work on the general database, but we work on the object which then implies to the database as a whole. Now we will learn some options on working on the object.
• Opening the Access 2016 Object First opening the object doesn’t work like opening the database. Once the database is opened, you will have the Navigation Pane on the left side of the window. Scroll down on the Navigation Pane to find the object you would like to work. Double click on it and the chosen object will appear as the current open one. The name of the object will also appear on the Document Tabs Bar. Also by default, the last opened object will appear as well.
• Saving the MS Access Object As we have stated earlier that Access consist of objects which build the database. So you will work and save the work on the specific object, instead of the whole database. What you need to do is simply clicking the disc icon on the upper left corner of the window on the Quick Access Bar or simply pressing the Ctrl + S on your keyboards. If you are saving for the first time there will be “Save As” dialogue bar where you will name the file first and click OK. If you forget to save the file before closing the object you will be prompted to save it by dialogue box. Choose to Save and object will close.
• Closing the Microsoft Access Object Talking about closing the object, you can click the x icon on the right end side of the Document Tabs Bar. It will close the current open object. If you haven’t saved it then you will be prompted to do so. You can also right click on the Document Tabs Bar on the tab you desire and choose to “Close”. You also have the option of Close All to close every open object.
• Renaming the Object in MS Access 2016 You can simply rename the object you desire by finding the object on the Navigation Pane and then do right click and click on Rename. You can type the new object name as you please and then press Enter.
Another Way for Design Your Access Database Templates
Are you familiar with the Microsoft Office? I believe that you are very familiar with Microsoft Office since there are many people use it for their own work. Nowadays, the program like Microsoft Office is very familiar for everyone and they commonly use it for their daily usage for processing the database. Talking about database can be so complex in meaning and if your job really need to have the database processing, you need to use Access 2016. Are you familiar with it? If not, you are not really need to be worried. In this case, we are going to talk about it. We are going to talk about the database design. If you think that the template of the database provided by the Access 2016 is limited, here are some ways to get the free online resources.
The Free Online Resources to Download Your Ready Templates of Access Database Design
Create Your First Access Database Templates
You can try to learn about how to create a fit access templates for your own access database from this site. This site is a right place for you to have the all required resources of creating access templates. Access-Templates.Com offers you with the free Microsoft access templates and tutorial series for the access database design and the access database creation. You can download it for free and you can learn Microsoft Access 2016 it easily too. You can use it for free and you can get the better improvement for your Microsoft access knowledge and skill. So far, what are you waiting for? Just try it if you want to get the good access templates for your own access database. Success for you!
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