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Access Database Templates & Examples in Microsoft Access

Sunday, December 16, 2018

We provide access database templates in Microsoft Access software application which can be used to manage multiple databases such as tables (numbers, text, or other variables), reports, forms, queries, macros (if any) and other various objects with specific connecting relationships based on user needs. Currently, the latest version of Microsoft Access is MS Access 2016, but there are numerous users still using ms access 2013, access 2010 or access 2007 version, therefore we created access database templates that compatible with all versions. In the future, we will focus in creating Microsoft Access templates and databases for Access 2016. Access database is a database built using Microsoft access application software used to manage various purposes. Currently, the latest version of Microsoft access is access 2016. Download multi-purpose database examples of Microsoft access templates here. Get free MS Access templates for small business company and inventory database, non profit organization, employee database, and personal student database. The next version of microsoft access, named Microsoft Access 2019 will be released in Q3/Q4 2018.

How do I create a database template

A database is data collection which is stored in computer system. It allows the users to access and analyze the data there in a quick and easy way. It is a useful tool that you can operate them in all the time in your computer system. Have you ever watched when the doctor's receptionist enters your personal information into a computer, or watched an employee using a computer to see the available item in the stock? If so, then it is a sample way of using a database. There is an easy and simple way to understand about database; try to think that it is like a collection of data list. For example, think about the database of patient information in the doctor's receptionist computer system. Do you know what the lists contained? There is a list of patients' name, their medical history in each patient, the list of their past appointments, a list of personal or contact information, and so on which are listed carefully and organized. Read tutorial for creating ms access database.

How do you use Microsoft Access

MS Access is simply a tool used for information management to allow the users to save information for analysis, reporting, or reference. The software is very useful to help the users to analyze information in a larger scale and manage all the data related to it in more efficient ways. What do you use the MS Access for? Here are what you can do with the software.
  • Avoid Errors and Inconsistencies
  • The MS Access software is very effective to avoid errors and inconsistencies of the data you store. With the application, it will be much easier to minimize risks that often come with the storing data.
  • Create Productivity in the Higher Level
  • The software will allow the users to change a single record only and all the things related within the database will “notice” the change automatically.
  • Control and Security
  • The application comes with the ability to encrypt the files stored in the database. In this way, the data saved within the database will be well protected and controlled. The users will also be able to have bigger control over the information stored.
  • Better Insight and Decision
  • The software will allow the users to have better insight over the data saved. In this way, they create a better decision by analyzing and reporting the data inside the database. Read also What is MS Access used for.

    What is MS Access template

    Basically, the Access Template is a file that can be used to create a complete database application once it is open. The database created by using the template contains all of the reports, forms, tables, macros, relationships, and queries that are very much needed by the users to start working. The templates of the MS Access come with various benefits that will make the organizing tasks become much easier and effective. The access templates really save the time and require less effort from your side. This is possible to happen since the templates are specially designed to create complete end-to-end database solutions. Using the templates will also make it possible for the users to customize the database that is suitable the most with their needs. Each template is created to meet the specific data management requirements. To start creating a template from the computer you need to open the Access startup screen. Then, just click the icon to choose the template and enter the file name after that. Know more what is Microsoft Access

    What is a template in a database

    When it comes to the discussion of managing stored data in a computer, the template is always put on the top list. Template in a database is used to allow the users to manage the visual layout of information. This will be very useful the most when the users want to view, list, and edit the entries of the database. The technique used in the template is just like the same with the one applied to mail merge letter. By using the template, it will be very easier for the users to manage and control the data saved in their computer.

    How do you create a new database

    Having a database which is easy to store and access is a must for you as an employee. Those who don’t know how to create it with a template, you don’t have to worry, just follow these steps: How to create a new database with a template
  • If the database is open, just click the close on the file tab.
  • In the new tab, there are several sets of templates. It is also fine to download templates from the access-templates.com to add the existing ones.
  • After that, you can select the template that you’d like to use.
  • For access, you may have to name the database in the file name box. Changing the name of the file is also fine. If you want to save your new database in other folders, you will have to click the picture of a folder, and then browse the folder where you want to save the new folder, and then click the OK option. It is also suggested that you create a link to your new database to the site of SharePoint.
  • Click Create a database from the template you want and then open the database. If there are samples of date, you can just delete all the records by pushing the record selector option.
  • Click the first cell which is empty on the form and then you can start typing.
  • Read also How to use Microsoft Access.

    How do I design a database

    Do you need to know how to design a database? Just follow the guidance below and you’ll be able to design your database, how to design a database:
  • First thing first, determine what your database is for.
  • After that, you’ll have to organize and find the information that is needed.
  • Next, collect all of the information types that you want to record in your database.
  • The next thing to do is to divide the information into some tables.
  • You will have to turn the information items into columns. Make sure you know the information that you need to store in every table. Every item will become a field which is shown a column in the table.
  • After that, you should choose a primary key for each table. The primary key is to identify each row.
  • Next is to make a table relationship. Find out if one data relates to another data in another table. To clarify the relationship, just add fields to the table. If it is necessary you may also create new tables.
  • Check if your design has an error or not. Just create the tables and then you may have to add records of the data samples. Find out, if you get the result that you need from the tables. If it is needed, you can make some adjustments.
  • Lastly, you will have to apply the normalization for your data. This is to find out if the tables are structured properly or not. You may need an adjustment as well.


  • What are five types of database models

    There are five database models that you should be familiar with. See the explanation below.
  • The network models. The network model is the model of the database that has a great way to represent the objects and their relationship. Its schema—the distinguisher, which is seen as a graph where the nodes as the objects and the arcs are the relationships.
  • The hierarchical model. This is the model of the database where the data are organized into a structure that is similar to a tree. The stored data are the records connected to one another by links. Each record is a collection of fields. Every field of it has one value and the record type will tell what fields that the records contain.
  • The relational model. This is an approach to manage the data with a language and structure that id consistently with the first order predicate object. The data shown is in tuples term and grouped into relations.
  • Object-based data model. This is a kind of the system to manage the database where the information is shown in the form of objects.
  • Semi-structured data model. This a kind of model of the database in which the schema and the data are not separated. The structures we need depend on the purpose. This model is able to show the data sources not being able to be limited by the schema.


  • What are the different types of database structures

    There are 4 different types of database structures, those are:
  • Hierarchical Databases
  • -Pros: You can update the database structure right away anytime you need to do it. You can access the database structure easily. It is an easy database structure because the data can be defined right away. -Cons: The database structure is too simple. It is unsuitable for complicated structure.
  • Network Databases
  • -Pros: It is able to connect more than the hierarchical database structure. It can be used for interconnected data. -Cons: The database structure is still similar to the hierarchical database structure.
  • Relational Databases
  • -Pros: The database is secure because it can be accessed by a key field. It is more reliable than the hierarchical database and network database. -Cons: It is a little bit difficult to access for all users due to the use of a key field.
  • Object-oriented Databases
  • -Pros: It is a full-featured database It is managed by a constant data and language environment. You don’t have to use too many codes. It can be used with more natural data modeling. The code bases are also easy to maintain. -Cons: The database structure is considered as a complicated structure for a newbie or beginner user.

    What are some examples of a database

    You can find many examples of databases on our website, access-templates.com, the most popular access databases are: -Inventory Database -Student Database -Library Database -Contact Database -Employee Database -Northwind Database -School Database

    What is access and what is it used for

    In operating a computer, we have often heard about various application programs to facilitate our work. There are so many programs that we can use nowadays, one of them is Microsoft Access. Among many Microsoft applications, Microsoft Access is the application that many people have not been familiar with. Microsoft Access is a database application program released by Microsoft. The database itself is a collection of information that is systematically stored on a computer so that it can be checked by computer software to obtain information.
    What is the function of Microsoft Access? The main function of Microsoft Access is to handle the process of data manipulation and the creation of a system. The program can be used as a medium to create basic web applications. Other functions of this application program include:
    1. To make financial statements.
    2. To create an application program for the number of students.
    3. To create forms and sub-forms.
    4. To create an employee salary application program.
    5. To create a library book storage application program.
    6. To create a database.
    7. To create an attendance application program.
    8. To create an inventory program, etc.
    Benefits of Microsoft Access
    -Save time and effort.
    -Facilitate the implementation of a tiring job.
    -The display is easier to use than other database applications.

    What is the difference between Access and Excel

    Both Microsoft Excel and access are often claimed as an excellent Microsoft office software applications to process and calculate data. Calculating data using these programs can be easily done not only in the form of data numbers but also letters or characters (numeric). But, is there any differences between the two programs? Here are some similarity and differences between Microsoft Office Access and Microsoft Office Excel:
    1. Both Excel and Access can be used to process data automatically, but Access is said to be more advantageous because it allows us to make various model files in a single Access file.
    2. Excel: the formula that is created to display the result of calculations must be made as many as the number of rows of tables/columns that will be calculated.
    3. Access: the formula is only made once but can display automatic results of a number of data inputted either through tables or forms.
    4. Data that is processed using an access (database) table can produce more than one display model, each of which has its own functions. Both models (tables and reports) of this data sheet can be printed as well. While in Excel, it will depend on the type of table that is processed and arranged only.
    5. Both Excel and Access can display sort data. But what distinguishes the two is: In the excel worksheet, if you want to sort the data, it must be made in advance with the manual. Meanwhile, the data contained in the Access database table is available for automatic data sorting tools without having to make it first. The location of these tools is in each data column. Read -How to Export MS Access database to Excel Spreadsheet.

    How do you create a form in Access 2016

    To create a form in Access 2016, there are some steps needed to accomplish. The first thing to do is picking up the table available on the left menu that you intend to use for the form. After that, just click the “Form” that is displayed on the “Create” tab on the Ribbon and the form is ready to use. With the help of MS Access Software, the users will be able to make a form based on the table has been selected before. The form itself will show all the fields as a label. This will enable the users to view which field is going to use. The field is displayed in a form element which can be edited, for instance, a combo box, box, and much more. There are three kinds of views that compliance with the form, they are designed to view, layout view, and form view. The design view functions to display a more detailed view related to the structure of the form. The layout view presents a more visual layout that enables the users to edit the form. Meanwhile, the form view will influence the way the users will view the form. However, the users will not be able to edit the properties of the form. Read more microsoft access 2016 tutorial: -Microsoft Access 2016 Runtime. -MS Access 2016 Forms. -MS Access 2016 SQL.

    What is the cost of Microsoft Access

    The price for single (non-bundling) Microsoft Access software product is $129.99 based on the official Microsoft website.



    Manage Client Cases Billing Invoices Projects

    Manage Client Cases Billing Invoices Projects

    Access 2013 or newer Templates
    Access Database Size: 572 KB for Access 2013 or newer Software

    Manage Client Cases Billing Invoices Projects

    Manage Client Cases Billing Invoices Projects

    Manage your organization's client cases and projects, including...

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    Sample Small Business Database For Learn And Custom Access

    Sample Small Business Database For Learn And Custom Access

    Access 2007 or newer Templates
    Access Database Size: 1,704 KB for Access 2007 or newer Software

    Sample Small Business Database For Learn And Custom Access

    Sample Small Business Database For Learn And Custom Access

    This sample database template demonstrates how Access can manage...

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    Log Tracks And Resolve Bugs Issues Or Problems In Project

    Log Tracks And Resolve Bugs Issues Or Problems In Project

    Access 2007 or newer Templates
    Access Database Size: 1,013 KB for Access 2007 or newer Software

    Log Tracks And Resolve Bugs Issues Or Problems In Project

    Log Tracks And Resolve Bugs Issues Or Problems In Project

    Log, track and resolve bugs in your project using this Access...

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    Create Maintain To Manage Upcoming Or Future Event Database

    Create Maintain To Manage Upcoming Or Future Event Database

    Access 2007 or newer Templates
    Access Database Size: 281 KB for Access 2007 or newer Software

    Create Maintain To Manage Upcoming Or Future Event Database

    Create Maintain To Manage Upcoming Or Future Event Database

    Create and maintain an events database to manage upcoming events...

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    Manage Organization Fundraising Project Campaign For Charity

    Manage Organization Fundraising Project Campaign For Charity

    Access 2007 or newer Templates
    Access Database Size: 606 KB for Access 2007 or newer Software

    Manage Organization Fundraising Project Campaign For Charity

    Manage Organization Fundraising Project Campaign For Charity

    Manage all your organization's fundraising campaigns, maintaining...

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    Create Maintain Comprehensive Student School Database

    Create Maintain Comprehensive Student School Database

    Access 2007 or newer Templates
    Access Database Size: 601 KB for Access 2007 or newer Software

    Create Maintain Comprehensive Student School Database

    Create Maintain Comprehensive Student School Database

    Create and maintain a comprehensive database of your school's...

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    Desktop Marketing Project Management Database

    Desktop Marketing Project Management Database

    Access 2007 or newer Templates
    Access Database Size: 1,338 KB for Access 2007 or newer Software

    Desktop Marketing Project Management Database

    Desktop Marketing Project Management Database

    Create a marketing projects database to track time-sensitive...

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    Desktop Nutrition Tracking Database

    Desktop Nutrition Tracking Database

    Access 2007 or newer Templates
    Access Database Size: 779 KB for Access 2007 or newer Software

    Desktop Nutrition Tracking Database

    Desktop Nutrition Tracking Database

    Use this template to create your own nutrition tracking database to...

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    Create Maintain Robust Database For Organization Assets

    Create Maintain Robust Database For Organization Assets

    Access 2007 or newer Templates
    Access Database Size: 931 KB for Access 2007 or newer Software

    Create Maintain Robust Database For Organization Assets

    Create Maintain Robust Database For Organization Assets

    Create and maintain a robust database to manage your...

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    Create Maintain Comprehensive Customers Partners And Vendors Database

    Create Maintain Comprehensive Customers Partners And Vendors Database

    Access 2007 or newer Templates
    Access Database Size: 355 KB for Access 2007 or newer Software

    Create Maintain Comprehensive Customers Partners And Vendors Database

    Create Maintain Comprehensive Customers Partners And Vendors Database

    Create and maintain a comprehensive database of your customers...

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    Create Maintain School Faculty Department For Each Teacher

    Create Maintain School Faculty Department For Each Teacher

    Access 2007 or newer Templates
    Access Database Size: 585 KB for Access 2007 or newer Software

    Create Maintain School Faculty Department For Each Teacher

    Create Maintain School Faculty Department For Each Teacher

    Create and maintain a comprehensive database of your school's...

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    Create Maintain Inventory Transaction Database

    Create Maintain Inventory Transaction Database

    Access 2007 or newer Templates
    Access Database Size: 1,257 KB for Access 2007 or newer Software

    Create Maintain Inventory Transaction Database

    Create Maintain Inventory Transaction Database

    Create and maintain a comprehensive inventory transaction database...

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    Create Manage Home Inventory To Retain Essential Data

    Create Manage Home Inventory To Retain Essential Data

    Access 2007 or newer Templates
    Access Database Size: 205 KB for Access 2007 or newer Software

    Create Manage Home Inventory To Retain Essential Data

    Create Manage Home Inventory To Retain Essential Data

    Create and manage a home inventory database to retain and manage...

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    Desktop Customer Service

    Desktop Customer Service

    Access 2007 or newer Templates
    Access Database Size: 1,432 KB for Access 2007 or newer Software

    Desktop Customer Service

    Desktop Customer Service

    Create a customer service database to manage multiple issues tracking...

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    Desktop Vehicle Maintenance

    Desktop Vehicle Maintenance

    Access 2007 or newer Templates
    Access Database Size: 283 KB for Access 2007 or newer Software

    Desktop Vehicle Maintenance

    Desktop Vehicle Maintenance

    Create and manage a vehicle maintennance database for your...

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    Desktop Real Estate

    Desktop Real Estate

    Access 2007 or newer Templates
    Access Database Size: 434 KB for Access 2007 or newer Software

    Desktop Real Estate

    Desktop Real Estate

    Create and maintain a comprehensive property database of your real...

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    Desktop Personal Account Ledger

    Desktop Personal Account Ledger

    Access 2007 or newer Templates
    Access Database Size: 205 KB for Access 2007 or newer Software

    Desktop Personal Account Ledger

    Desktop Personal Account Ledger

    Create a personal account transaction database to track income and...

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    Desktop Task Management

    Desktop Task Management

    Access 2007 or newer Templates
    Access Database Size: 547 KB for Access 2007 or newer Software

    Desktop Task Management

    Desktop Task Management

    Create a task tracking database to track multiple tasks, including ,...

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    Desktop Personal Contact Manager

    Desktop Personal Contact Manager

    Access 2007 or newer Templates
    Access Database Size: 960 KB for Access 2007 or newer Software

    Desktop Personal Contact Manager

    Desktop Personal Contact Manager

    Create and maintain an up-to-the-minute database of your business...

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    Desktop Sales Pipeline

    Desktop Sales Pipeline

    Access 2007 or newer Templates
    Access Database Size: 1,246 KB for Access 2007 or newer Software

    Desktop Sales Pipeline

    Desktop Sales Pipeline

    Create and maintain a sales pipeline and open opportunities database...

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    Desktop Project Management

    Desktop Project Management

    Access 2007 or newer Templates
    Access Database Size: 547 KB for Access 2007 or newer Software

    Desktop Project Management

    Desktop Project Management

    Create a project tracking database to track multiple projects,...

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    Desktop Business Account Ledger

    Desktop Business Account Ledger

    Access 2007 or newer Templates
    Access Database Size: 225 KB for Access 2007 or newer Software

    Desktop Business Account Ledger

    Desktop Business Account Ledger

    Manage your accounting books with this business account ledger...

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    Desktop Lending Library

    Desktop Lending Library

    Access 2007 or newer Templates
    Access Database Size: 823 KB for Access 2007 or newer Software

    Desktop Lending Library

    Desktop Lending Library

    Create and maintain a lending library database to track all assets,...

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    Desktop Call Tracker

    Desktop Call Tracker

    Access 2007 or newer Templates
    Access Database Size: 1,220 KB for Access 2007 or newer Software

    Desktop Call Tracker

    Desktop Call Tracker

    Assign and track status of customer calls using this dynamic Access...

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    Desktop How To Synchronize Combo Boxes

    Desktop How To Synchronize Combo Boxes

    Access 2007 or newer Templates
    Access Database Size: 142 KB for Access 2007 or newer Software

    Desktop How To Synchronize Combo Boxes

    Desktop How To Synchronize Combo Boxes

    Simplify the creation dynamic combo boxes that update automatically...

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    Desktop How To Calculate Age

    Desktop How To Calculate Age

    Access 2007 or newer Templates
    Access Database Size: 117 KB for Access 2007 or newer Software

    Desktop How To Calculate Age

    Desktop How To Calculate Age

    Instantly calculate any individual's age using two dates (birthdate...

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    Desktop Time And Billing

    Desktop Time And Billing

    Access 2007 or newer Templates
    Access Database Size: 572 KB for Access 2007 or newer Software

    Desktop Time And Billing

    Desktop Time And Billing

    Manage your organization's client cases and projects, including...

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    Desktop Event Management

    Desktop Event Management

    Access 2013 or newer Templates
    Access Database Size: 281 KB for Access 2013 or newer Software

    Desktop Event Management

    Desktop Event Management

    Create and maintain an events database to manage upcoming events...

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    Create Maintain Customer Product Inventory Database

    Create Maintain Customer Product Inventory Database

    Access 2013 or newer Templates
    Access Database Size: 2,473 KB for Access 2013 or newer Software

    Create Maintain Customer Product Inventory Database

    Create Maintain Customer Product Inventory Database

    This database template tracks inventory, customer orders, supply...

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    Family Travel Itinerary

    Family Travel Itinerary

    Excel 2007 or newer Templates
    Access Database Size: KB for Excel 2007 or newer Software

    Family Travel Itinerary

    Family Travel Itinerary

    Generate a detailed plan of your family's travel itinerary with this...

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    Journal Submission Tracking List

    Journal Submission Tracking List

    Word 2007 or newer Templates
    Access Database Size: KB for Word 2007 or newer Software

    Journal Submission Tracking List

    Journal Submission Tracking List

    A low-tech, but highly effective, Microsoft Word solution for...

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    Checkbook Register

    Checkbook Register

    Excel 2007 or newer Templates
    Access Database Size: KB for Excel 2007 or newer Software

    Checkbook Register

    Checkbook Register

    A simple and easy to use check register template that automatically...

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    Halloween Stationery

    Halloween Stationery

    Word 2007 or newer Templates
    Access Database Size: KB for Word 2007 or newer Software

    Halloween Stationery

    Halloween Stationery

    Spook your friends with this Halloween stationery template; features...

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    Job Application Log

    Job Application Log

    Excel 2007 or newer Templates
    Access Database Size: KB for Excel 2007 or newer Software

    Job Application Log

    Job Application Log

    Never miss an interview with this job application log template. It...

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    Intangible Asset Depreciation

    Intangible Asset Depreciation

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Intangible Asset Depreciation

    Intangible Asset Depreciation

    The U.S. Internal Revenue Service generally requires you to amortize...

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    Book Collection List

    Book Collection List

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Book Collection List

    Book Collection List

    Keep an inventory of your personal library with this book collection...

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    Dinner Party Journal

    Dinner Party Journal

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Dinner Party Journal

    Dinner Party Journal

    Keep a record of your dinner parties with this journal template. The...

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    Measurements/weight Tracker

    Measurements/weight Tracker

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Measurements/weight Tracker

    Measurements/weight Tracker

    This template contains macros that have been validated by Microsoft....

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    Gain On Home Sale Calculator

    Gain On Home Sale Calculator

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Gain On Home Sale Calculator

    Gain On Home Sale Calculator

    Calculate the net funds available after the sale of your home for the...

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    Luggage Tags

    Luggage Tags

    Word 2003 or newer Templates
    Access Database Size: KB for Word 2003 or newer Software

    Luggage Tags

    Luggage Tags

    Make your luggage easy to recognize and make it even easier to...

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    Retirement Budget

    Retirement Budget

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Retirement Budget

    Retirement Budget

    Estimate your needs at retirement with this budget template. The...

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    Holiday Gift Shopping List

    Holiday Gift Shopping List

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Holiday Gift Shopping List

    Holiday Gift Shopping List

    Make your list and check it twice with this red and green holiday...

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    Personal Monthly Budget Planning

    Personal Monthly Budget Planning

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Personal Monthly Budget Planning

    Personal Monthly Budget Planning

    This personal monthly budget template automatically calculates the...

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    House Cleaning Checklist

    House Cleaning Checklist

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    House Cleaning Checklist

    House Cleaning Checklist

    Organize and keep track of your monthly housekeeping chores with this...

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    Large Generic Staff For Young Musicians

    Large Generic Staff For Young Musicians

    Word 2003 or newer Templates
    Access Database Size: KB for Word 2003 or newer Software

    Large Generic Staff For Young Musicians

    Large Generic Staff For Young Musicians

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    Retirement Checklist

    Retirement Checklist

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Retirement Checklist

    Retirement Checklist

    This template can be used by personal financial advisors to help...

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    Mask Design Slides

    Mask Design Slides

    PowerPoint 2003 or newer Templates
    Access Database Size: KB for PowerPoint 2003 or newer Software

    Mask Design Slides

    Mask Design Slides

    This design slide template features a glittery gold mask for a fun...

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    Personal Health Record

    Personal Health Record

    Excel 2003 or newer Templates
    Access Database Size: KB for Excel 2003 or newer Software

    Personal Health Record

    Personal Health Record

    Keep track of your health records with this template, which includes...

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