Access Database Templates & Examples in Microsoft Access

How Do I Create a Database Template

A database is data collection which is stored in computer system. It allows the users to access and analyze the data there in a quick and easy way. It is a useful tool that you can operate them in all the time in your computer system. Have you ever watched when the doctor's receptionist enters your personal information into a computer, or watched an employee using a computer to see the available item in the stock? If so, then it is a sample way of using a database. There is an easy and simple way to understand about database; try to think that it is like a collection of data list. For example, think about the database of patient information in the doctor's receptionist computer system. Do you know what the lists contained? There is a list of patients' name, their medical history in each patient, the list of their past appointments, a list of personal or contact information, and so on which are listed carefully and organized. Read tutorial for creating ms access database.

How Do You Use Microsoft Access

MS Access is simply a tool used for information management to allow the users to save information for analysis, reporting, or reference. The software is very useful to help the users to analyze information in a larger scale and manage all the data related to it in more efficient ways. What do you use the MS Access for? Here are what you can do with the software.

Avoid Errors and Inconsistencies

The MS Access software is very effective to avoid errors and inconsistencies of the data you store. With the application, it will be much easier to minimize risks that often come with the storing data.

Create Productivity in the Higher Level

The software will allow the users to change a single record only and all the things related within the database will “notice” the change automatically.

Control and Security

The application comes with the ability to encrypt the files stored in the database. In this way, the data saved within the database will be well protected and controlled. The users will also be able to have bigger control over the information stored.

Better Insight and Decision

The software will allow the users to have better insight over the data saved. In this way, they create a better decision by analyzing and reporting the data inside the database. Read also What is MS Access used for.

What is MS Access Template

Basically, the Access Template is a file that can be used to create a complete database application once it is open. The database created by using the template contains all of the reports, forms, tables, macros, relationships, and queries that are very much needed by the users to start working. The templates of the MS Access come with various benefits that will make the organizing tasks become much easier and effective. The access templates really save the time and require less effort from your side. This is possible to happen since the templates are specially designed to create complete end-to-end database solutions. Using the templates will also make it possible for the users to customize the database that is suitable the most with their needs. Each template is created to meet the specific data management requirements. To start creating a template from the computer you need to open the Access startup screen. Then, just click the icon to choose the template and enter the file name after that. Know more what is Microsoft Access

What Is a Template in a Database

When it comes to the discussion of managing stored data in a computer, the template is always put on the top list. Template in a database is used to allow the users to manage the visual layout of information. This will be very useful the most when the users want to view, list, and edit the entries of the database. The technique used in the template is just like the same with the one applied to mail merge letter. By using the template, it will be very easier for the users to manage and control the data saved in their computer.

How Do You Create a New Database

Having a database which is easy to store and access is a must for you as an employee. Those who don’t know how to create it with a template, you don’t have to worry, just follow these steps: How to create a new database with a template

If the database is open, just click the close on the file tab.

In the new tab, there are several sets of templates. It is also fine to download templates from the access-templates.com to add the existing ones.

After that, you can select the template that you’d like to use.

For access, you may have to name the database in the file name box. Changing the name of the file is also fine. If you want to save your new database in other folders, you will have to click the picture of a folder, and then browse the folder where you want to save the new folder, and then click the OK option. It is also suggested that you create a link to your new database to the site of SharePoint.

Click Create a database from the template you want and then open the database. If there are samples of date, you can just delete all the records by pushing the record selector option.

Click the first cell which is empty on the form and then you can start typing.

Read also How to use Microsoft Access.

How Do I Design a Database

Do you need to know how to design a database? Just follow the guidance below and you’ll be able to design your database, how to design a database:

First thing first, determine what your database is for.

After that, you’ll have to organize and find the information that is needed.

Next, collect all of the information types that you want to record in your database.

The next thing to do is to divide the information into some tables.

You will have to turn the information items into columns. Make sure you know the information that you need to store in every table. Every item will become a field which is shown a column in the table.

After that, you should choose a primary key for each table. The primary key is to identify each row.

Next is to make a table relationship. Find out if one data relates to another data in another table. To clarify the relationship, just add fields to the table. If it is necessary you may also create new tables.

Check if your design has an error or not. Just create the tables and then you may have to add records of the data samples. Find out, if you get the result that you need from the tables. If it is needed, you can make some adjustments.

Lastly, you will have to apply the normalization for your data. This is to find out if the tables are structured properly or not. You may need an adjustment as well.

What Are Five Types of Database Models

There are five database models that you should be familiar with. See the explanation below.

The network models. The network model is the model of the database that has a great way to represent the objects and their relationship. Its schema—the distinguisher, which is seen as a graph where the nodes as the objects and the arcs are the relationships.

The hierarchical model. This is the model of the database where the data are organized into a structure that is similar to a tree. The stored data are the records connected to one another by links. Each record is a collection of fields. Every field of it has one value and the record type will tell what fields that the records contain.

The relational model. This is an approach to manage the data with a language and structure that id consistently with the first order predicate object. The data shown is in tuples term and grouped into relations.

Object-based data model. This is a kind of the system to manage the database where the information is shown in the form of objects.

Semi-structured data model. This a kind of model of the database in which the schema and the data are not separated. The structures we need depend on the purpose. This model is able to show the data sources not being able to be limited by the schema.

What Are The Different Types of Database Structures

There are 4 different types of database structures, those are:

Hierarchical Databases

Pros: You can update the database structure right away anytime you need to do it. You can access the database structure easily. It is an easy database structure because the data can be defined right away. Cons: The database structure is too simple. It is unsuitable for complicated structure.

Network Databases

Pros: It is able to connect more than the hierarchical database structure. It can be used for interconnected data. Cons: The database structure is still similar to the hierarchical database structure.

Relational Databases

Pros: The database is secure because it can be accessed by a key field. It is more reliable than the hierarchical database and network database. Cons: It is a little bit difficult to access for all users due to the use of a key field.

Object-oriented Databases

Pros: It is a full-featured database It is managed by a constant data and language environment. You don’t have to use too many codes. It can be used with more natural data modeling. The code bases are also easy to maintain. Cons: The database structure is considered as a complicated structure for a newbie or beginner user.

What Are Some Examples of Access Databases

You can find many examples of databases on our website, access-templates.com, the most popular access databases are: -Inventory Database -Student Database -Library Database -Contact Database -Employee Database -Northwind Database -School Database

What is MS Access and What is it Used for

In operating a computer, we have often heard about various application programs to facilitate our work. There are so many programs that we can use nowadays, one of them is Microsoft Access. Among many Microsoft applications, Microsoft Access is the application that many people have not been familiar with. Microsoft Access is a database application program released by Microsoft. The database itself is a collection of information that is systematically stored on a computer so that it can be checked by computer software to obtain information. Read more What is Microsoft Access Used For and 5 Uses of MS Access

What is The Function of Microsoft Access

The main function of Microsoft Access is to handle the process of data manipulation and the creation of a system. The program can be used as a medium to create basic web applications. Other functions of this application program include:

1. To make financial statements.

2. To create an application program for the number of students.

3. To create forms and sub-forms.

4. To create an employee salary application program.

5. To create a library book storage application program.

6. To create a database.

7. To create an attendance application program.

8. To create an inventory program and other similar programs.

Benefits of Microsoft Access:

-Save time and effort.

-Facilitate the implementation of a tiring job.

-The display is easier to use than other database applications.

What is the Difference Between Access and Excel

Both Microsoft Excel and access are often claimed as an excellent Microsoft office software applications to process and calculate data. Calculating data using these programs can be easily done not only in the form of data numbers but also letters or characters (numeric). But, is there any differences between the two programs? Here are some similarity and differences between Microsoft Office Access and Microsoft Office Excel:
1. Both Excel and Access can be used to process data automatically, but Access is said to be more advantageous because it allows us to make various model files in a single Access file.
2. Excel: the formula that is created to display the result of calculations must be made as many as the number of rows of tables/columns that will be calculated.
3. Access: the formula is only made once but can display automatic results of a number of data inputted either through tables or forms.
4. Data that is processed using an access (database) table can produce more than one display model, each of which has its own functions. Both models (tables and reports) of this data sheet can be printed as well. While in Excel, it will depend on the type of table that is processed and arranged only.
5. Both Excel and Access can display sort data. But what distinguishes the two is: In the excel worksheet, if you want to sort the data, it must be made in advance with the manual. Meanwhile, the data contained in the Access database table is available for automatic data sorting tools without having to make it first. The location of these tools is in each data column. Read -How to Export MS Access database to Excel Spreadsheet.

How Do You Create a Form in Access 2021

To create a form in Access 2021, there are some steps needed to accomplish. The first thing to do is picking up the table available on the left menu that you intend to use for the form. After that, just click the “Form” that is displayed on the “Create” tab on the Ribbon and the form is ready to use. With the help of MS Access Software, the users will be able to make a form based on the table has been selected before. The form itself will show all the fields as a label. This will enable the users to view which field is going to use. The field is displayed in a form element which can be edited, for instance, a combo box, box, and much more. There are three kinds of views that compliance with the form, they are designed to view, layout view, and form view. The design view functions to display a more detailed view related to the structure of the form. The layout view presents a more visual layout that enables the users to edit the form. Meanwhile, the form view will influence the way the users will view the form. However, the users will not be able to edit the properties of the form. Read more Microsoft access tutorial: -Microsoft Access Runtime. -MS Access Forms. -MS Access SQL.

What is The Cost of Microsoft Access 2021

The price for single (non-bundling) Microsoft Access 2021 software product is $159.99 based on the official Microsoft Office software website.

Download Microsoft Access Databases and Templates

You can download huge collection of our ms access databases and templates here, of-course there are free and paid version. Register to become our paid member and enjoy instant download features plus gain access to the unlocked version of our premium databases which allow you to customize any template you wish.