Database Objects in MS Access

The databases of Access are composed with four objects; they are tables, forms, queries, and reports. All of those objects will allow you to store, enter, compile, and analyze the data however you want. In this review, you will learn to understand about one of those objects and come to know about how it interacts with each other to make a fully functional relational database system well. Before trying to understand more about the database, you should already know that it is a collection of the data which is organized well into many connected lists. In the Access system, all the data is stored in the tables that put the tables in the heart of any databases. Perhaps, you already knew that the tables are organized into horizontal rows and vertical columns.

 

In Access, the columns and rows are referred to as a field and a record. A field is more than a column; it is a way to organize the information by your data's type. In every piece of the information within the field is in the same type. For instance, in every entry list in a field which is called First Name and Last Name, it will be a name, and in every entry which is called Street Address, it will be the address, and so on. If the table is more than a column, then a record is more than a row. A record is a unit of the information. In every cell, which is in a given row, it is a part of that the row's record.

 

Database Objects in MS Access

 

The record spans in several fields. Even though in each record's information is organized into several fields, it always belongs with the other information in the record. The number which is in the left of each row is the ID number that identifies the record. This ID number of a record refers to the every piece of information that is contained in that row.

 

The tables are good to store the closely related information. For example, if you have your own bakery, you will also have a database which includes a table with name list of your customers and information about them, such as their home addresses, phone numbers, and email addresses. Because of those things are all the details of your customer personal information, you should put them in the same table. If you decide to add some more information like their birthday or so on, and then you would simply add a new field in the same table.




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