How to Use Microsoft Access 2016 - Microsoft Access Tutorial ✅ - October 2023


How to Use Microsoft Access 2016

If you always work with database in your computer, of course you will be familiar with what is called Microsoft Access. It is the most popular software or program that is helpful for you who work with database. If you want to use this software, I suggest you to use the latest version, 2016 version because it is the most updated version compared to 2007, 2010, 2013, and 2016 versions. So, we suggest you to read tutorial about how to use Microsoft Access 2016.


Adjusting a Blank Table


How to create a blank table using Microsoft Access 2016 should start from adjusting the blank table. To do it, you need to select the type of data for new field. You should right click “Click to Add” and then select “Short text”. After that, name the field you create based on your desire. After you rename it, you can save the table now. You just need to right click on “Table” and select “Save”. Now, your database table contains 2 fields.


Adding Data to the Table


To add data from the sources to the table you create, there are some options that you can do. The first is to add records into datasheet view directly. Besides that, you can also add the data with a form. Then, you can also consider adding data with Structured Query Language (SQL). In addition, it is also your option to import data to the table from an external source. So, which will you do? Anyway, it belongs to the steps how to use Microsoft Access 2016.


Exporting Data from Access


You cannot only import data to Access but you can also export data from MS Access. The data that can be exported should have the following formats: ODBC data sources, another Access database, HTML document, sharepoint list, word document, email, XPS file. PDF file, XML file, text file, and excel file. For example, if you want to export a query database to excel, you should follow these steps. Firstly, open the “Export” dialog. After that, choose “Export data with formatting and layout” then click “OK”. The next step is to save it and finish it by clicking “Close”. It belongs to how to operate Microsoft Access 2016 version.


Backing-up Database


How to backup the database? You should only follow 3 simple steps. Firstly, you have to click “File” menu. After that, select “Back Up Database” from Save Database window. Then, click “Save” at the bottom of the page. Lastly, save the backup file by clicking “Save”. Now, you have the backup database.


Splitting Database


You need to split if you want to separate the database because it is used by many users, for example. Firstly, you have to launch the Database Splitter Wizard. After that, initiate it by clicking “Split Database”. Then, choose the data file location. You can also rename it if you want. Lastly, click “OK” to finish it. Those are some microsoft access tutorial tips how to use Microsoft Access 2016. Hopefully this can help you to use this program.


After you know How to Use Microsoft Access 2016, you can browse our Access 2016 database and templates to get started creating your own database.

Frequently Asked Questions

Which Microsoft Access software version work with this database?

This database template will work optimally on MS access software version 2016 and the latest 2019 version. You can use the older version but it may caused bug or error.

How to Download This Access Database Template?

Simply go to our homepage and browse the template you want to use, you can also use search form function to get templates in specific keyword. You can Register Here and become our paid member if you want to get all templates without download limitation in unlocked version.

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We've been serving our users since 2011, you can verify here. We are always committed to build a secure and user-friendly database for our users, and thats why we still exist in this business until today. You can also verify our website security using McAfee, and you can directly scan the downloaded database using VirusTotal or any other Antivirus software you have in your computer. All access databases and templates on this website are 100% free from virus, malmware or any other harmful objects.

Can I Modify The Database Template?

Yes, you can modify all of our templates to fit your needs as long its for personal, education or non-profit use only. If you want to modify and use it for commercial or business purposes, you have to buy extended licence separately. Read more: Terms of Use.

How to Download Microsoft Access 2016 or 2019 Software?

You can purchase Microsoft Office Access here:

Can I Request for Access Database Modification Service to Fit My Needs?

Yes, we are open for any kind of modification service on microsoft access templates and databases. You can send your access modification request here.

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